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How do I issue share certificates?

SeedLegals creates beautiful share certificates for your shareholders and investors, here's how to issue them.

SeedLegals automatically creates a share certificate for each shareholder in your cap table. 

  • In the case of investors in your latest funding round, as soon as you close your round (by hitting the ISSUE SHARE CERTIFICATES button at the end of the funding round) they'll automatically turn into shareholders and get added to the cap table, ready for you to issue their share certificates to them.

Here's how to issue share certificates:

  • Select Cap Table in the left menu.


  • Click the Share Certificates tab.

  • You'll see a share certificate for every investment, ready to date and sign.

Check the dates

  • Make sure the share certificate is dated the same date (or anytime after) the investment was received

  • Are you dating the share certificates for multiple investments in a funding round?
    • This is typically done by combing together all the SEIS investments and dating them all as the date that the last SEIS monies were received. You can then batch and date all the non-SEIS and EIS investments as the date that the last of those monies were received.
    • The reason for this is that when you need to do your SEIS/EIS Compliance, HMRC needs one SEIS1/EIS1 form for every date that shares were issued. It's therefore much more efficient to group all SEIS monies in a given round on one date (the same goes for EIS monies, as well).
    • But in both cases, remember that you should always use the date that the last of those monies was received in that round.
  • Are you dating the share certificates for multiple investments after a SeedFAST conversion?
    • The allotment date should be the latest of the date of the board resolution, the date the shareholders resolution was signed by 75% of voting shareholders and the date the conversion agreement is fully signed.
    • If the conversion contains both SEIS and EIS shares, then the SEIS allotment date should follow the above and the EIS allotment should be dated one day after.
  • Are you dating the share certificates for multiple Instant Investments?
    • The allotment date should be the latest of the date of the board resolution, the date the shareholders resolution was signed by 75% of voting shareholders, the date funds are received and the date the investment agreement is fully signed.

  • If you need to change the date of any share certificate just click the Pencil icon next to the date and set a new date.

Signing the share certificates

If the Company has two or more Directors...

  • Then the share certificates need to be signed by two Directors. So get each Director to go to the share certificate page (Shares > Certificates tab) and click the SIGN ALL button, which signs all share certificates in one click.
  • If you don't want to sign all, you can sign multiple share certificates in one click - just select one or more and go Actions > Sign Selected.

If the Company has one Director...

  • Then you'll need to get a Director and a Witness to sign the share certificates.  To have your witness sign the Share Certificate, just follow the below steps:

  1. Sign the Certificate

    The first thing is to sign the Share Certificate yourself, as a signatory.

  2. Select whether your witness will sign on this device or another

    After signing, you will need to specify whether the witness will be signing on your device, or from a separate device.

    - If your witness is in the same room, simply click the "Open in new tab" button.

    - If your witness watched you sign during a video conference, click on the "Copy link" button, and paste the link into your video  call chat box.

  3. Your witness fills in their details

    Opening  the link displays a form to your witness. They will need to fill in all fields, add their signature in the relevant  box and then click Submit at the bottom.



    As soon as a share certificate is signed by both parties, it's automatically available in the Documents folder for that shareholder.

    If you want to also email the share certificates to your shareholders just select one or more certificates and select Actions > Email Share Certificates.