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Step-by-step guide to using the Issue Shares tool

Follow the steps below to complete your share issue from start to finish.

  1. Start a New Share Issue
  2. Set the Terms of the Share Issue
  3. Add the Subscriber(s)
  4. Check Legal Requirements & Create Documents
  5. Issue Share Certificates
  6. File to Companies House

Step 1: Start a New Share Issue

  1. Log in to your SeedLegals account.

  2. Go to Cap Table > Issue Shares > + New Share Issue.

     

    The cost to issue shares is £290 + VAT.

Step 2: Set the Terms of the Share Issue

  1. A pop-up will appear showing you all the documents that will be created during this workflow.

  2. Select the Date of Share Issuance, which is the date that will appear on your SH01 form.

  3. Choose the Share Class.

  4. Enter the Price per Share that they will pay. 

Note: Issuing shares at below market value may create a tax liability, and issuing shares at nominal value should only be done within the first few months of incorporation.

Step 3: Add the Subscriber(s)

  1. Click + Add New under the Subscribers section.

  2. You'll see names of people already associated with your SeedLegals account. If the person is listed, select them.

  3. If not, click + Add New Shareholder and select either Individual or Company

  4. Enter their name, email address, and postal address.

  5. Choose how to allocate shares: by a specific number of shares, or by percentage of equity. 

Step 4: Check Legal Requirements & Create Documents

  1. Previous Investor Consent: Check if any shareholder or investor consents are needed. Review your Shareholders’ Agreement and Articles of Association. If these are stored off-platform, check them manually with a legal professional.  If you have them on SeedLegals, contact us, and we can help. If you don’t have these documents, you can skip this step.

    You can find out more here: What is investor consent? When you need it, and when to offer it

  2. Board Resolution (Board Minutes): This document records the board’s approval of the new share issue. First you will need to set the details - you will be asked to confirm the date of the board meeting, who chaired the meeting and whether any directors were absent. Once the terms are set, click confirm. You will then need to click Create in order to share and sign the document. 

  3. Shareholders’ Resolution: Click Create to generate the resolution. Share it with existing shareholders using the Share button at the top of the document.

    Typically, it needs to be signed by shareholders holding at least 75% of voting shares.

Step 5: Issue Share Certificates

Only when all the documents have been fully signed, Click 'Issue Share Certificates'

Step 6: Register the share issuance on Companies House

Click E-file SH01 to Companies House and upload the Shareholders Resolution.

Finally, click 'View share certificate' and sign them following this guide: How to Issue Share Certificates

Please note that you will need to update your Shareholder Register, although the Cap Table on SeedLegals can be downloaded as a list of shareholders, you will need to maintain a Shareholder Register offline alongside several other statutory registers. Please see our handy guide here for more information on what these need to contain


That’s it, you’re done! You’ve successfully issued shares! If you need help at any stage, feel free to reach out to our support team via chat.